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Fleet management, telematics, custom devices

Where is the excavator, and who drives it tomorrow?

Dispatch, maintenance, vehicle condition, handovers: our fleet solution runs on our platform and extends into the hardware itself. We build telematics, sensors and devices in-house, and SIM cards and servers come from us.

Overview

What goes wrong when the yard is full

Fleet management software bundles dispatch, maintenance, inspection dates, a driver app and telematics in one system. Beyonetix builds the software and hardware itself, telematics units, sensors and SIM cards included, and runs the solution on its own servers in Germany.

Inspection dates live in a spreadsheet that one person maintains and three people have never seen. The trailer gets pulled over because its inspection is overdue. Planning happens the evening before with paper notes and phone calls, and when a driver calls in sick the phoning starts again. The workshop writes the oil change on a pad that goes through the wash on Friday.

A customer calls and wants to know whether their yard was cleared and when. Nobody can prove it, so somebody writes a credit note. At month end the office and the site argue about hours that were never recorded properly. Meanwhile the telematics in the truck dutifully produces data that sits in its own portal, far away from the invoice and far away from the job.

  • One screen for machines, jobs and crew
  • Inspection dates warn you before the check, not after
  • Proof of service with photos, before the customer calls
  • Invoices from recorded time instead of from memory
Excavators and trucks at work on a construction site at dawn
SERVICE

What we deliver

Fleet management software for vehicles and machines

Vehicle and machine file History, documents, cost and responsibility in one place.
Deadlines and inspections With lead time, a named owner and proof.
Rental contracts Term, notice period and billing without recalculation.
Workshop orders From the damage photo to sign off.
Dispatch and control desk Jobs, machines and drivers on one surface.
Driver app without signal One codebase for iOS, Android and browser, keeps working with no signal and uploads later.
Proof of service as a PDF With photos, time and location, filed in the customer portal.
Areas from the satellite map Polygons per type of work with traceable square metre calculation.

Technology

Technologies & standards we use

Application

  • Odoo 17-19
  • Field level permissions
  • Customer portal

In the field

  • iOS
  • Android
  • Web
  • Offline sync
  • Photo queue

Data

  • Telematics interfaces
  • Webhooks
  • Geodata and areas
  • Accounting
PROCESS

How we proceed

From analysis to operation

01

Analysis

  • Understand requirements & data
  • Goals and success criteria
02

Concept

  • Architecture & effort
  • Security and compliance
03

Delivery

  • Agile iterations
  • Tests & documentation
04

Operations

  • Hosting, monitoring, support
  • Continuous improvement

Frequently asked

Questions about Fleet, machines and field service

Do we have to replace our telematics hardware?

No, there is no need to swap anything. We connect the devices and sensors you already have through the provider's interface, and running contracts stay in place. Where new hardware is needed, telematics units, sensors and SIM cards come from us.

Does the driver app work without mobile coverage?

Yes. Jobs, times, photos and measured areas are stored on the device and transmitted once there is coverage again. One codebase serves iOS, Android and the browser.

Can construction machines be managed like vehicles?

Yes. Excavators, loaders, trailers and gritting or clearing equipment get the same file as a truck, with inspection dates, workshop orders, rental contract and job history.

Does tracking need works council approval?

In companies with a works council, tracking normally requires their agreement because it can record behaviour and performance. That belongs at the start of the project. We build purpose limitation, role based access, deletion periods and vehicle level rather than person level reporting the way the works agreement requires.

How does the proof of service reach the customer?

The driver records photos, time and area on site. From that a PDF is created with timestamp and position, filed in the customer portal at property level.

Let's talk about your project

A no-obligation conversation that gets to the point.